Social Media Guidelines

INTRODUCTION

The IOC World Conference on Prevention of Injury and Illness in Sport is the premier international conference for those interested in sports and exercise medicine. The latest research innovations and developments from the pre-eminent international authorities in sports medicine are to be showcased during 16-18 March 2017 in Monaco, representing diverse range of expertise in the field of injury and illness in sport. Open science communication is paramount for the IOC to achieve its aim of protecting athletes of all levels, research must be effectively translated into athlete management.

The Organising and Scientific committees of the IOC World Conference on Prevention of Injury and Illness in Sport believes that good science communication is about sharing and therefore, recognise the importance and benefits of communicating latest research findings through social media. Through our various social media platforms we aim to increase the speed of knowledge translation, provide 24/7 connectivity and propagate a desire for two-way conversation.  We also encourage participants to use social media to exchange about the topics addressed at the conference, to stimulate new ideas and to inform persons who are unable to attend the conference. We also believe that for social media conversation to be an enjoyable experience for all the interested parties, certain basic rules should be respected. These rules are described in this document.

BE NICE AND RESPECTFUL OF SPEAKERS AND OTHER PARTICIPANTS

Always respect the dignity and privacy of colleagues. Harassing, intimidating, offensive, abusive, threatening, menacing or hostile content communicated during the conference will not be tolerated.

Data related to others, including, but not limited to, personal details and pictures, should only be posted with that party’s consent. Photographs at public events, in public areas are admissible

Try to ensure your online communications reflect openness, responsiveness, integrity and optimism.

RESPECT THE SPEAKERS’ INSTRUCTIONS ABOUT NOT SHARING CONTENT ONLINE

During the conferences, many of our speakers are likely to present exciting novel research that is not yet published. ALL conference presentations are sharable on social media by default. However, we respect the speakers’ right to explicitly request that certain presentations, slides, or findings be left out of the social media conversation and this must be respected by all delegates. It is possible that sharing of data without the speakers’ consent on public domain may preclude subsequent publications in a scholarly journal and/or compromise their scientific progress. Additionally, data taken in isolation may be inappropriately interpreted and result in harmful consequences.

Social Media Opt-out policy: Speakers are responsible for providing CLEAR instructions at the beginning of each presentation to highlight any such requests. The “no tweeting” icon [see below] can be included on slides or posters to clearly express that results should not be posted on twitter and/or any other social media sites.

twitter
Please ensure that tweets do not misrepresent presented material.
Delegates are encouraged to provide context and actively correct misunderstandings that arise about something they tweet.

 

NO RECORDING OR BROADCASTING WITOUT AUTHORISATION

We request all delegates to refrain from recording or reproducing audio, video or live broadcasting (for instance through applications such as Facebook Live or Periscope) any content presented at the conference unless written permission from the Scientific and Organisation committee has been provided.  Collecting or distributing this content without permission is strictly prohibited.

DO NOT USE PROPERTY OF OTHERS WITHOUT PERMISSION, OR IMPERSONATE OTHERS

Attendees must refrains from using the Olympic symbol, trademarks or other designations which would imply an unauthorised association with the Conference or the IOC. They must also refrain from using any trademarks or designation related to the IOC or to the Conference for commercial or advertising purposes.

Attendees use social media under their own responsibility and it is not acceptable to impersonate any third party or organisation

FOLLOW US AND USE THE CONFERENCE OFFICIAL HASHTAG

We encourage all delegates to interact on social media by:

  • Following the conference on Twitter: @IOCprev2017 and use the conference hashtag #IOCprev2017 to follow the latest updates and join the conversation. If you are live tweeting, please use the following format and include the session number. This will allow those who are unable to attend to keep track of the conversation using the type of session and session number (available in the conference program).
    • Keynote #IOCprev2017 K1
    • Symposiums #IOCprev2017 S4
    • Workshops #IOCprev2017 W #582
    • Oral presentations #IOCprev2017 O #586
    • Poster Presentation #IOCprev2017 P #598

Please note that the IOC World Conference on Prevention of Injury and Illness in Sport social media campaign is predominantly based on twitter. Selected sessions will be broadcast live via the official conference social media platforms. Please follow #IOCprev2017 for more information

We are expecting high volumes of tweets. Please do not swamp the hashtag by quote-tweeting others. Please use the retweet function, or “break the hashtag” (i.e. delete the # character) in your quote-tweets.

Nirmala Perera, Conference Social Media Coordinator; Roald Bahr, Scientific Committee Chair; Cherine Touvet-Fahmy, IOC Medical and Scientific Department